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--- de:documentation:introduction [2016/09/19 13:41]
armin_loeckher [Einleitung]
+++ de:documentation:introduction [2016/09/21 11:14] (current)
armin_loeckher [< >]
@@ Line 21: / Line 21: @@
-==== SPECIMEN_ID ====
+=== SPECIMEN_ID ===
 Ein neuer Eintrag wird durch **New** gekennzeichnet. Eine specimen_ID wird erst generiert, sobald **Insert** gedrückt wird. Dies erschafft einen neuen Datenbankeintrag; **New** ändert sich zu 123456 und die Bearbeitung des Eintrags ist nicht länger möglich - klicken Sie auf **Edit**, um den Eintrag zu bearbeiten. Dabei ändert sich die specimen_ID von gelben Zahlen zu schwarzen Zahlen auf hellgrünem Grund, um auf den Bearbeitungsmodus hinzuweisen. Eventuelle Änderungen werden durch einen Klick auf **Update** gespeichert.
@@ Line 35: / Line 35: @@
 Allows you to scroll through the specimen entries generated by a search query on the **list Specimens** window; only visible when opening existing specimen entries (these arrows will not show up directly after clicking **Insert** or **Update**).
+__NOEDITSECTION__
 ----
@@ Line 455: / Line 455: @@
 ----
+===== Workflow =====
+If you want to enter a new specimen you have two possibilities:
+    * open an empty entry form by clicking on **New Entry**.
+    * search for a specimen that is already entered in the database which is similar to the one you want to enter, copy and modify this specimen.
+When searching for a specimen you can either choose an entry from the drop-down lists in **Institution**, **Continent** or **Region**, or search for e.g. **Taxon** or **Collector** whilst entering your search criteria; just sections of the word may be typed in and no % or * is required as a place holder.
+> Note: By clicking on the yellow field **Institution** you can switch to **Collection**, allowing you to search only for specimens in a certain collection of an institution.
+> Note: before you enter a new specimen into the database make sure that it is not already entered (search for the taxon [also only for the first few letters as it may have been mistyped]), herbarium number, collector etc.).
+==== Entering a new specimen from scratch ====
+lf you decide to open an empty entry form, click on **New Entry** in the "list Specimens" form. This window opens:
+{{  https://docs.google.com/drawings/d/1k_3PClzYilVwcb81XDvWMmYEFWzzfzRFdhQYz2V6GPM/pub?w=974&h=811&.png?nolink&569x585  |specimens - empty form}}
+As an example we use this specimen:
+{{  https://docs.google.com/drawings/d/1o96y-L9zGrf7tDUYhwtDvdS4yTjoAbN9BEu3d95XZiI/pub?w=549&h=430&.png?nolink&549x430  |specimens - example sheet}}
+The information on the label is filled into the form as follows…
+{{  https://docs.google.com/drawings/d/1zXMpAbT9O_ZbhMoc3TTWnnhiWk3bCC9CY-gdP6ImCy8/pub?w=659&h=273&.png?nolink&659x273  |specimens - label deciphering}}
+…which results in:
+{{  https://docs.google.com/drawings/d/1nHDAZeVMHT22LLwz18JzUI0m7bdXhus2HErv9Da4D0Y/pub?w=569&h=585&.png?nolink&569x585  |specimens - example result}}
+For a detailed explanation on the individual fields please refer to [[:documentation:input:specimens#the_edit_specimen_form|the edit specimen form]].\\
+For a comparison of herbarium sheet images and filled-in data entry sheets please see the [[:documentation:input:specimens#examples|examples]].\\ \\ \\
+==== Creating a new database entry by copying and modifying an existing specimen ====
+Again, this specimen is used as an example to illustrate the workflow:
+{{ :documentation:input:specimens_-_example_sheet.png?548x429 |specimens - example sheet}}
+As it is often easier to copy and modify an existing specimen, than entering it from scratch, we search the database for similar specimens that are already registered [start with only one or two search criteria]. Typing in “schneeweiss” into the field **Collector**, “carex” into **Taxon**, “georgia" into **Country** and pressing **Search**, results in:
+{{ https://docs.google.com/drawings/d/1w0ewiWcFDPRiBmqGYvHoNEZPwt6wihes0ayQ6P_CJLA/pub?w=706&h=353&.png?nolink&706x353 |specimens - search example}}
+As the second entry (//Carex rupestris// collected by Schneeweiss et al. 2002 in Georgia) looks most similar to our specimen, we click on it in the “Taxon” column and the specimen data sheet for this entry will open.
+{{ https://docs.google.com/drawings/d/1k2g0aKuh3G-gFjCb8ClTmMA7FLzaCg-R1UhalnjAFjc/pub?w=618&h=605&.png?nolink&618x605 |specimens - example carex rupestris}}
+To copy and modify the entries of this specimen click on **New&Copy** in the lower right corner. The **Specimen_ID** [in the upper left corner] will now change from 33226 to **New**, indicating that a new specimen entry is being created and that it is now possible to modify it without changing the old one.
+The information on the herbarium sheet should be entered as follows:
+{{ https://docs.google.com/drawings/d/1zXMpAbT9O_ZbhMoc3TTWnnhiWk3bCC9CY-gdP6ImCy8/pub?w=659&h=273&.png?nolink&659x273 |specimens - label deciphering}}
+After clicking **Insert** [on the bottom line] a new specimen entry will be created:
+{{ https://docs.google.com/drawings/d/1nHDAZeVMHT22LLwz18JzUI0m7bdXhus2HErv9Da4D0Y/pub?w=569&h=585&.png?nolink&569x585 |specimens - example sheet}}
 \\

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