This shows you the differences between two versions of the page.
documentation:input:specimens [2013/07/22 10:57] kmartinez_nhm [Workflow] |
documentation:input:specimens [2016/09/23 10:08] (current) armin_loeckher [The Edit Specimen form] |
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- | {{ https://docs.google.com/drawings/d/1k_3PClzYilVwcb81XDvWMmYEFWzzfzRFdhQYz2V6GPM/pub?w=974&h=811&.png?nolink&687x606 }} | + | {{ https://docs.google.com/drawings/d/1k_3PClzYilVwcb81XDvWMmYEFWzzfzRFdhQYz2V6GPM/pub?w=974&h=811&.png?nolink&687x606 |specimens - empty form}} |
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Taxa that are shown against a red background are non-accepted taxa and may only be chosen if the herbarium institution chooses to file specimens under the basionyme (e.g. in WU and W Krypto), but never if the current name should be entered (e.g. in W). | Taxa that are shown against a red background are non-accepted taxa and may only be chosen if the herbarium institution chooses to file specimens under the basionyme (e.g. in WU and W Krypto), but never if the current name should be entered (e.g. in W). | ||
- | > **Special case: Hybrids** \\ Genus or species hybrids are recognised by the multiplication sign X. See the [[documentation:input:taxonomy:#Entering hybrids | Taxonomy Manual]] for further information! | + | > **Special case: Hybrids** \\ Genus or species hybrids are recognized by the multiplication sign X. See the [[documentation:input:taxonomy:#Entering hybrids | Taxonomy Manual]] for further information! |
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Only when you are completely sure that the collector does not exist in the list! Click on **First Collector**, the **edit Collector** window opens: | Only when you are completely sure that the collector does not exist in the list! Click on **First Collector**, the **edit Collector** window opens: | ||
- | {{ https://docs.google.com/drawings/d/1De3TVUsDp0egfr4DJ7U38WxFFtk5OIo1w56gapP3VEc/pub?w=697&h=214&.png?nolink&697x214 }} | + | {{ https://docs.google.com/drawings/d/1De3TVUsDp0egfr4DJ7U38WxFFtk5OIo1w56gapP3VEc/pub?w=697&h=214&.png?nolink&697x214 |specimens - entering new collectors}} |
Enter the name of the collector (Family name, comma, Initial(s) with dot(s) – without spaces!); if the first name is unknown, only enter the surname. In the other field enter the record number of HUH: [[http://kiki.huh.harvard.edu/databases/botanist_index.html|The Harvard University Herbaria]]. Click on **Insert** to save the collector. You can now choose it from the drop-down list). | Enter the name of the collector (Family name, comma, Initial(s) with dot(s) – without spaces!); if the first name is unknown, only enter the surname. In the other field enter the record number of HUH: [[http://kiki.huh.harvard.edu/databases/botanist_index.html|The Harvard University Herbaria]]. Click on **Insert** to save the collector. You can now choose it from the drop-down list). | ||
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Only when you are completely sure that the collector does not exist in the list! Click on **Add.Collector(s)**, the **edit Collector 2** window opens: | Only when you are completely sure that the collector does not exist in the list! Click on **Add.Collector(s)**, the **edit Collector 2** window opens: | ||
- | {{ https://docs.google.com/drawings/d/1kAu8UAjYUGQmL2ZrpmjZlIXKDeuWZUNvyAUlgSWr1WA/pub?w=717&h=180&.png?nolink&717x180 }} | + | {{ https://docs.google.com/drawings/d/1kAu8UAjYUGQmL2ZrpmjZlIXKDeuWZUNvyAUlgSWr1WA/pub?w=717&h=180&.png?nolink&717x180 |specimens - entering additional collectors}} |
Enter the name of the collector(s) (Family name, Initial(s) separated by dot(s), no spaces in the name!), they are linked with “,” and “&”, for example: Müller,K.H., Meier,S.H. & Kugler,K.L. Click at **Insert** to save the entered name (and insert it to the database). | Enter the name of the collector(s) (Family name, Initial(s) separated by dot(s), no spaces in the name!), they are linked with “,” and “&”, for example: Müller,K.H., Meier,S.H. & Kugler,K.L. Click at **Insert** to save the entered name (and insert it to the database). | ||
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Enter the name of the locality as exact as possible. When clicking on **geonames** a new window opens which allows to find and choose the correct locality. Selecting one by clicking **use this** will automatically enter the coordinates of the chosen locality into the **Lat** and **Lon** fields. | Enter the name of the locality as exact as possible. When clicking on **geonames** a new window opens which allows to find and choose the correct locality. Selecting one by clicking **use this** will automatically enter the coordinates of the chosen locality into the **Lat** and **Lon** fields. | ||
+ | |||
+ | If you use the geonames service please always check the coordinates via Google Maps or a comparable service and enter the appropriate deviation into the **exactn.(m)** field. | ||
If you do not find the desired location in the drop down menu, exit the geonames service and delete your entry in the geonames field. | If you do not find the desired location in the drop down menu, exit the geonames service and delete your entry in the geonames field. | ||
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====LAT./LON. & EXACTN.(M)==== | ====LAT./LON. & EXACTN.(M)==== | ||
- | Latitude and longitude (GPS-data), entered as degrees (°), minutes ('), seconds (''); only seconds may be rounded; convert decimal fractions if needed. For more inforamtion on this please refer to [[http://www.fcc.gov/mb/audio/bickel/DDDMMSS-decimal.html|this page]] | + | Latitude and longitude (GPS-data), entered as degrees (°), minutes ('), seconds (''); only seconds may be rounded; convert decimal fractions if needed. For more information on this please refer to [[http://www.fcc.gov/mb/audio/bickel/DDDMMSS-decimal.html|this page]] |
In the **Exactn.(M)** field you can specify exactness of measurement of latitude and longitude, if given, e.g. “500m”. | In the **Exactn.(M)** field you can specify exactness of measurement of latitude and longitude, if given, e.g. “500m”. | ||
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- | The appearance of the plant, the growth form, shape/colour of flowers etc.; e.g. long awns, runners, flowers yellow. It is not necessary to enter extensive (and often hand written) descriptions of the plants; just add a note in the **Annotations** field like: "[decription on label]. | + | The appearance of the plant, the growth form, shape/color of flowers etc.; e.g. long awns, runners, flowers yellow. It is not necessary to enter extensive (and often hand written) descriptions of the plants; just add a note in the **Annotations** field like: "[decription on label]. |
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When searching for a specimen you can either choose an entry from the drop-down lists in **Institution**, **Continent** or **Region**, or search for e.g. **Taxon** or **Collector** whilst entering your search criteria; just sections of the word may be typed in and no % or * is required as a place holder. | When searching for a specimen you can either choose an entry from the drop-down lists in **Institution**, **Continent** or **Region**, or search for e.g. **Taxon** or **Collector** whilst entering your search criteria; just sections of the word may be typed in and no % or * is required as a place holder. | ||
+ | |||
+ | > Note: By clicking on the yellow field **Institution** you can switch to **Collection**, allowing you to search only for specimens in a certain collection of an institution. | ||
> Note: before you enter a new specimen into the database make sure that it is not already entered (search for the taxon [also only for the first few letters as it may have been mistyped]), herbarium number, collector etc.). | > Note: before you enter a new specimen into the database make sure that it is not already entered (search for the taxon [also only for the first few letters as it may have been mistyped]), herbarium number, collector etc.). | ||
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The information on the herbarium sheet should be entered as follows: | The information on the herbarium sheet should be entered as follows: | ||
- | {{ https://docs.google.com/drawings/d/1zXMpAbT9O_ZbhMoc3TTWnnhiWk3bCC9CY-gdP6ImCy8/pub?w=659&h=273&.png?nolink&659x273 }} | + | {{ https://docs.google.com/drawings/d/1zXMpAbT9O_ZbhMoc3TTWnnhiWk3bCC9CY-gdP6ImCy8/pub?w=659&h=273&.png?nolink&659x273 |specimens - label deciphering}} |
After clicking **Insert** [on the bottom line] a new specimen entry will be created: | After clicking **Insert** [on the bottom line] a new specimen entry will be created: |