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--- documentation:input:labels [2013/05/16 07:00]
armin_loeckher [Barcodelabels]
+++ documentation:input:labels [2016/02/24 13:03] (current)
armin_loeckher [Creating labels via the edit specimen form]
@@ Line 1: / Line 1: @@
 ===== Labels =====
+The database offers two possibilities of creating and printing labels:
-A click on the Labels button opens a search form for the production of labels for specimens / observation records. Available options include:
+==== Creating labels via the labels form ====
+A click on the **Labels** button opens a search form for the production of labels for specimens / observation records. Available options include:
   * the standard search form: This allows you to find any specimen within the database.
+  * the barcode label interface: By choosing your institution and entering a range of collection numbers you can print barcode labels for selected parts of the collection.
+  * the specimenID entry field: allowsyou to find a specimen using its specimenID.
+In the list created by the search process, you can select the labels you need by ticking the corresponding boxes. Options are: **Type map label** (creates a folder label), **Type spec label** (creates a specimen label)
+and **barcode label**.
+As soon as you have made your selection, you can create a printable .pdf by clicking the **make PDF** buttons on top of the search list. Please note that each type of label (folder/specimen/barcode/standard) has its own button.
+> After printing the labels please do not forget to delete your selection by clicking the **Clear all** button.
-  * the barcode label interface: By choosing your institution and entering a range of collection numbers you can print barcode labels for certain parts of he collection.
-  * the specimenID entry field: allows finding a specimen by its specimenID
+==== Creating labels via the edit specimen form ====
+You can access the printing form by clicking the **specimenID** in the edit specimen form. Tick the **type spec** box if you need a specimen label and/or the **type map** box if you need a folder label. The **make PDF** button creates a printable file. After printing the labels do not forget to delete your selection by clicking **clear all**.
+It is also possible to create labels for the specimens you were working on during a specific date. In the main **specimens** window you can access your daily work by choosing a specific date from the drop-down menu and clicking the **Labels** button and proceed from there. Alternatively you can download an XLS file containing the labels for a specific date by clicking the **floppy disk symbol** next to the **Labels** button.
+The same procedure is available for standard (non-type) labels.
+==== Special cases ====
-==== Labels for Types specimens and folders ====
+== Pro Parte synonyms: ==
-Labels for type specimens can be produced either by using the label search form or by clicking the specimenID on a database entry.
+A pro parte synonym results when a taxon is divided into two or more new taxa. The original name is retained as the accepted name of one of the new taxa and becomes the synonym of the others. It is then possible for there to be identical names (differing only in the inclusion of 'p.p.') for different taxa.
-==== Labels for regular specimens ====
+Labels for pro parte names can only be printed by the typification team and are usually added to the specimen by them. If there is no labelling option available, it is most probably because of a pro parte name. In this case type and accepted taxon are not linked on purpose, and you can find an annotation in the annotations field of the specimens form.

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